Privacy Notice for Communities Team
- We Are Wychavon Plan
- About Wychavon
- Consultations
- Freedom of Information
- Privacy Notice
- Cookie Notice
- Privacy Notice for Waste, Recycling and Street Cleaning
- Privacy Notice for Communities Team
- Privacy notice for Parking Services
- Privacy notice for Shared Housing Services
- Privacy Notice for Information Technology (I.T) Services
- Privacy notice for Financial Services
- Property Notice for Property Services
- Privacy Notice for Electoral Services
- Privacy notice for CCTV and Body Worn Cameras
- Privacy Notice for Community Development
- Privacy Notice for Legal Services
- Finance and Procurement
- Performance
- Corporate Peer Challenge
- Modern Slavery Act Statement
- Jobs
- Councillor information
- Meeting agendas, minutes and public speaking
- Safeguarding
- Equality and Diversity
- Wychavon's 50th Anniversary
- Civic Centre
In order to provide our services, it is necessary for us to collect and hold personal information.
Personal data held by Communities Team
Personal data collected and held by us may include:
- basic personal information such as name, address, telephone number, email address.
- photographs and film images of individuals.
- data supplied as part of a funding application.
Who is processing your data?
All personal data held is processed in accordance with data protection law. For Communities Team purposes, Wychavon District Council is the data controller.
How we use the information we hold about you?
We collect your data in order to:
- in order to provide information about the services we provide (marketing)
- to use images and film to promote the work of the Council
- to conduct surveys and other forms of research and consultation
- to meet statutory reporting requirements
- to improve our services
- to contact you with information about events we are hosting
- to assess grant applications and award grant funding
- to undertake financial transactions
- if you tell us you would like some help or advice we may share your data with other departments in the Council, or our other partners, for the purpose of assisting you
What is the legal basis for us to process your data?
The legal basis for processing the data is as follows:
- In the public interest or in the exercise of official duty.
- Where we have collected your personal data such as contact details for marketing purposes, we require your consent to hold this. You can withdraw your consent for us to process your data for these purposes.
- Where we have retained your photographic or filmed images for marketing or promotional purposes, we will have obtained your consent to do so. You have the right to withdraw your consent for us to hold these images.
- We hold some archived images which we consider to be of historical value and therefore in the public interest to retain.
Who do we share your information with?
We may share your information with partner organisations, including:
- Other departments within the Council, with your consent in the circumstances described above,
- Other Public Bodies
- External Auditors and regulators
We will not normally share your information with organisations other than our partner organisations without your consent, however, there may be certain circumstances where we would share without consent such as where we are required to do so by law, to safeguard public safety, and in risk of harm or emergency situations. Any information which is shared will only be shared on a need to know basis, with appropriate individuals. Only the minimum information for the purpose will be shared.
How long do we keep your records?
We will only keep your information for the minimum period necessary. The information outlined in this privacy notice will be kept in accordance with our retention schedule. All information will be held securely and destroyed under confidential conditions.
What are your rights?
You have a number of rights under data protection law, including the right to request your information and to request that the information be amended or erased if incorrect.
To request your records, you will need to put your request in writing and provide proof of identification to The Data Protection Officer, Wychavon and Malvern Hills District Council shared Legal Service, Civic Centre, Queen Elizabeth Drive, Pershore, Worcestershire, WR10 1PT or via email,
You also have a right to make a complaint about our handling of your personal data to the Information Commissioner’s Office.
Information about rights to your personal data on the Information Commissioner’s Office website.
Providing accurate information
It is important that we hold accurate and up to date information about you in order to assess your needs and delivery the appropriate services. If any of your details have changed, or change in the future, please ensure that you inform us as soon as possible so that we can update your records.
Further information
If you have any questions or concerns about how your information is used, please contact Meesha Patel, Director of Legal and Governance at Wychavon and Malvern Hills District Council shared Legal Service, Civic Centre, Queen Elizabeth Drive, Pershore, Worcestershire, WR10 1PT
More information about data protection and how it applies to you on the Information Commissioner’s Office website.
